Discover our next event•
Brussels Motor ShowIn-room logistics, parallel session management, speaker assistance and a multilingual welcome for delegates: our conference assistants in Brussels make sure every session starts on time, in the right room, with the right people. Your programme runs smoothly from the opening plenary to the final session.
French, Dutch, English and other languages on request for your international congresses.
Timings, rooms and speakers: your dedicated coordinator briefs the team 24 to 48 hours before.
A programme change the night before? Our 24/7 emergency line is always available.
Contracts, Dimona declarations and NSSO (ONSS) obligations handled by us: no paperwork for the organiser.
A conference assistant works behind the scenes of the programme. They know the timing of every session, prepare the room, welcome the speaker and pass the microphone around during questions. We select rigorous, multilingual profiles who are at ease in institutional and scientific settings.
European institutions, event agencies and brands: since 1996, Protéine has provided qualified teams for events in Brussels and throughout Belgium.
From 115 Google, Infobel & Facebook reviews
Jo-Maëlys, Edificio (translated from French)
Scientific congresses, professional conferences and seminars: room preparation, parallel session management and speaker assistance.
Summits and institutional meetings: registration of delegations, in-room support and strict respect for protocol.
Conferences and round tables held alongside a trade show: welcoming speakers and managing the conference areas.
A conference assistant is the member of staff who keeps the programme running. They do not stand at the entrance but work in the meeting rooms: they prepare each room before the session, welcome the speakers, make sure timings are respected and pass the microphones around during questions from the floor. When a congress runs dozens of sessions back to back, they are the ones who stop a room from starting late or a speaker from getting lost in the corridors.
At Protéine, this role goes to rigorous, multilingual profiles who are at ease in institutional, scientific and non-profit settings. Since 1996, our teams have worked at more than 25,000 events in Brussels and across Belgium.
Their tasks follow the rhythm of the programme:
The assistant stays in constant contact with the coordinator, who keeps an overview of all the rooms.
In 2024, Brussels was the world's leading city for international meetings, according to the Union of International Associations (UIA) ranking, with 388 congresses. These events bring together delegates from many countries, often with several working languages.
Our conference assistants speak French, Dutch and English, and on request we bring in profiles who speak other languages. They know the codes of institutional and European events: punctuality, respect for protocol and discretion. The European Commission is among the organisations that call on our teams.
Parallel sessions are when a congress gets complicated: several rooms start at the same time, participants change floors and speakers sometimes arrive at the last minute. We assign one or more assistants per room, depending on expected attendance. The coordinator links the rooms together and moves extra staff to wherever they are needed, in real time.
At a congress, two teams work hand in hand. The welcome team receives participants at the entrance: registration, badge handout, cloakroom and general directions. The conference assistant takes over inside the rooms. For a one-day seminar, a single team can cover both; for a congress lasting several days, we recommend keeping the roles separate.
Our conference assistants in Brussels work on every format where a programme has to be kept on track: international congresses over several days, corporate seminars, general meetings, press conferences and meetings of European institutions. The denser the programme, the more their presence makes a difference: they absorb last-minute changes, such as a room move, a late speaker or an overrunning session, without participants noticing.
Every assignment starts with a scoping call with you: format, number of rooms, timings and the profiles you need. Your coordinator then organises a detailed briefing 24 to 48 hours before the event: programme, room plan, list of speakers, technical contacts and specific instructions. On the day, they stay on site or reachable at all times, and we offer you a debrief after the event.
For a complex congress or a European event, we recommend booking 10 working days in advance.
A community of more than 1,900 hosts, hostesses and stewards, from which we choose profiles used to congresses. You can build a list of preferred profiles to have the same team from one edition to the next.
No surprises on the day: a 24/7 emergency line, and a back-up plan in case of a last-minute absence.
Full Belgian compliance: contracts, Dimona declarations and NSSO (ONSS) obligations are handled by us.
Protéine works in Brussels, Flanders and Wallonia. Send us your programme: you will receive a free, no-obligation quote within 24 business hours.
Answers to the most common questions about our services and the way we work.
Our assistants support your speakers and attendees for a smooth running of your sessions.
Describe your event in a few lines. Personalised reply within 24 business hours.
For last-minute requests or during an event, reach our coordinator directly.
